Step 2: Recording the Bulletin Board Message

About this task

You record a bulletin board message in the same way you record a personal greeting. It is a good idea to write down a script for the bulletin board ahead of time and read it aloud to a colleague before recording it.

Note

The messaging software does not disconnect the call after a caller listens to a bulletin board greeting. Therefore, you should instruct listeners to hang up after listening to the message.

To record the bulletin board message:

Procedure

Using your touchtone telephone, call the messaging software and log in using the extension and password of the bulletin board.
At the activity menu, press 3 to record the message.
Press a numbered button to specify the greeting number (if multiple personal greetings is active).
Press 1 to record the bulletin board greetings.
At the tone, speak the scripted greeting for the menu and then press 1 to stop the recording.
- Press 1 again to record from where you last stopped.
- Press 2 3 if you want to listen to the recording.
- Press * 3 if you want to delete and re-record.
Press # to approve.
Press Y to activate the recording.

Result

With multiple personal greetings, your bulletin board message can change according to call type(s) (for example, use one message for internal calls and another message for external calls).